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- REQUIREMENTS AND PREFERENCES
- The Broward County Board of County Commissioners is seeking qualified candidates for Contract/Grant Administrator (Business Operations Division).**Broward County is not accepting attachments for this recruitment, including resumes or similar supporting documentation. Please ensure you complete the application in its entirety and include all information you want considered**
NOTE: Announcement is open until a sufficient number of applications are received and may close at any time.
General DescriptionThe Water and Wastewater Services (WWS) Business Operations Division (Purchasing Section) is seeking a self-motivated and experienced Contract Specialist to work in a fast-paced environment developing specifications and contracts, administering contract compliance, and coordinating numerous purchasing related functions. The candidate is required to exhibit extensive knowledge of contractual services and requirements for building and grounds maintenance. The candidate is also expected to coordinate purchasing and contracting functions to complete capital improvement projects at WWS facilities.
The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the job as necessary.
-Perform contract development, administration/monitoring, and compliance activities as follows:
-Develop contract specifications and requirements and all necessary supporting documentation.
-Work with all stakeholders throughout the procurement process until contract is awarded and ready to be utilized.
-Monitor contractual services and follow up with stakeholders to ensure contract obligations are being met.
-Maintain WWS Contract Tracking Report and provide regular status updates.
-Inspect contractual work out on the field and check on condition of facilities and grounds to ensure contract compliance.
-Coordinate contract amendments, renewals, and threshold increases.
-Analyze contractual language and obligations. Guide stakeholders on contractual matters.
-Investigate and handle customer complaints.
-Prepare requisitions and other procurement instruments for parts, supplies, and services requirements.
-Utilize software, such as PeopleSoft, Maximo, Contracts Central, AgendaQuick, Master Agreement Renewal System, Job Order Contracting Software (e.g. eGordian), Microsoft Office, etc.
-Participate in fiscal year-end and new year activities as assigned.
-Perform construction and improvements project coordination functions as follows:
-Administer project documentation from project initiation through project completion including but not limited to preparing and/or processing memos, budget transfers, change orders, amendments, bid documents, bond reviews, etc.
-Administer Job Order Contract (JOC) work orders from project creation through project completion, including related software.
-Prepare complex reports, presentations, and other communications through different channels.
-Perform other general purchasing work and complex administrative duties, as assigned.
Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration.
Works under general supervision, independently developing work methods and sequences.Minimum Education and Experience Requirements
Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.
(One year of relevant experience may be substituted for each year of required education.)
For consideration of international degrees, candidates must have it evaluated by an approved member of the National Association of Credential Evaluation Services (NACES), or Association of International Credential Evaluators (AICE). All associated expenses incurred are the responsibility of the candidate. To access the NACES directory of current members, please visit www.naces.org/members. To access the AICE directory of endorsed members, please visit https://aice-eval.org/endorsed-members. Completed evaluations do not guarantee an offer of employment and are subject to approval by Broward County Human Resources.
Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.
Special Certifications and LicensesDepending upon area of assignment, incumbents may be required to possess a valid Florida driver's license.PreferencesMaster's degree of higher in Business Administration, Public Administration, or a closely related field
Certified Public Procurement Officer (CPPO)
Certified Professional Public Buyer (CPPB)
Certified Professional Contracts Manager (CPCM)
Certified Agency Buyer (CAB)
At least (1) year of experience using PeopleSoft or similar purchasing software
At least (1) year of experience using IBM Maximo or a similar maintenance management software
At least (1) year of experience using Contracts Central
At least (1) year of experience using Job Order Contracts (JOC)
At least (1) year of experience procuring, managing, and monitoring contracts concerning Facilities Maintenance. - DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Maintains an assignment of contracts for administration, monitoring and/or evaluation activities.
May conduct agency site visits to determine contractual compliance and efficacy of contracted programs in performing required activities and achieving outcomes.
Generates detailed contract related reports based on site visits and/or desk audits of the programs using computer software applications.
Maintains contract related data in hard copy and electronic formats.
Initiates and/or coordinates and manages all activities of a contract, grant and/or lease project which has operational responsibility of limited scope, a small-sized budget, and which may provide a supplemental county service.
Assumes project responsibility for administering, monitoring and/or evaluating the activities and operations of a contract, grant and/or lease project.
Assists in the development of projects, programs, contracts, and grants and in the development of monitoring and/or evaluation policies, procedures and schedules; may assist in developing procurement or solicitation documents as well as in the review of solicitation or procurement responses.
Assists in researching and writing new grants.
Performs analysis of grants, contracts, and/or leases; prepares statistical reports, project reports, monitoring/ evaluation reports and related data using computer software applications.
Monitors/evaluates grants, contracts and/or leases.
Provides staff assistance to an administrative superior, division or department head in specially assigned areas of operation; assists and advises on matters pertaining to contract, grant and/or lease project assigned.
Facilitates the accomplishment of work through providing, obtaining and coordinating a variety of services.
Provides administrative liaison among various county operational and administrative functions related to an assigned contract grant and/or lease; interprets and explains policy regulations and operating procedures.
Performs related work as assigned.
- WORK ENVIRONMENT
- Physical Demands
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
None.
- SPECIAL INFORMATION
Competencies
- Manages Complexity
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.- Resourcefulness
Secures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.- Plans and Aligns
Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.- Ensures Accountability
Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.- Communicates Effectively
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.- Organizational Savvy
Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.- Courage
Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.
County Core ValuesAll Broward County employees strive to demonstrate the County's four core behavioral competencies.- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Customer focus: Building strong customer relationships and delivering customer-centric solutions.
- Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) ComplianceBroward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.Emergency Management ResponsibilitiesNote: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.County-wide Employee ResponsibilitiesAll Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.